A new Q&A on the subject of grey fleet has been launched by licence checking firm Licence Bureau.
It says companies are continuing to struggle with issues around drivers using their own vehicles for business use.
It says the new document – which can be requested via its website – covers all aspects of grey fleet for companies of all sizes.
Managing director Malcolm Maycock said: “When we first meet a company, we ask how many of their employees use their own vehicle to carry out business journeys.
“The majority simply don’t know. Not because they are complacent or they do not realise the importance of grey fleet compliance, but because they often struggle to establish internal processes that truly get to grips with all aspects of grey fleet management.
“It’s all about getting to the root cause of a company’s grey fleet challenge and that means establishing exacting information about their drivers and their cars.
“Once this has been checked in detail then keeping on top of the ongoing status of your grey fleet can be achieved through our online portal, which automatically reminds drivers about key dates such as MOTs and insurance renewals.”
Under its Grey Fleet Management Services operation, Licence Bureau checks every insurance certificate provided by employees rather than relying on a self-declaration from the driver.
This includes checking that the policy’s small print is compliant with business use requirements.
Licence Bureau then sets up email alerts to remind employees when their policy has expired.
The firm also checks MOTs and VEDs against government data, while driving licences are examined to make sure they haven’t expired or been revoked, and that the driver isn’t disqualified or carrying a high number of penalty points.
